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Home > By-Laws > 3482-2020 Establish Committees for the Township of Augusta

3482-2020 Establish Committees for the Township of Augusta

3482-2020 Establish Committees for the Township of Augusta

BEING A BY-LAW TO ESTABLISH COMMITTEES FOR THE TOWNSHIP OF AUGUSTA

Passed by Council July 27, 2020

 


THE CORPORATION OF THE TOWNSHIP OF AUGUSTA
BY-LAW NUMBER 3482~2020
BEING A BY-LAW TO ESTABLISH COMMITTEES FOR
THE TOWNSHIP OF AUGUSTA.

WHEREAS Section 5 of the Act provides that a municipality’s power shall be exercised
by by-law;

AND WHEREAS Council wishes to recognize and establish Committees of Council and
their Terms of Reference,

NOW THEREFORE the Council of the Corporation of the Township of Augusta enacts as
follows:

1. THAT pursuant to this By-law the following committees of Council are hereby
established

• Agriculture and Rural Affairs Committee
• Community Development Committee
• Joint Parks, Recreation and Culture Committee
• Economic Development and Tourism Committee
• Rental Property Standards Committee

2. THAT the Committees shall operate in accordance with the Terms of Reference
attached hereto as schedule A.

3. THAT By-laws 3397-2019 is hereby rescinded.

4. THAT all other by-laws inconsistent herewith are hereby repealed.

5. THAT this by-law shall come into force and effect on the date of passing.

READ a first and second time this 27 day of July, 2020.

READ a third time and passed this 27 day of July, 2020.

Signed by Mayor Doug Malanka and Clerk Annette Simonian

 

Schedule A By-law 3482-2020

TERMS OF REFERENCE

Committee Name: Agriculture & Rural Affairs Committee

Frequency: Once a month or at the call of the Chair

Enabling Legislation/By-law 3482-2020

Date of Formation: July 27, 2020

Staff Support: As assigned by the CAO

Total# of Members:
Public: Minimum 5 and Maximum 9
Council: 1 Councillor as Chair of the Committee

Mandate:

Review Policy and operational matters put before the Committee through the Committee Chair to
provide advice, opinion, and comment on agricultural matters.

Goals/Objectives:

Act as a continuing liaison committee to further the interests of and the promotion of agriculture
and rural matters in Augusta Township by assisting members of Augusta Township’s Council to
be informed on the impact of proposed policy or operational matters in place or being considered.
Review planning proposals referred by the Staff and provide advice, opinion, comment and
community knowledge and identify issues relating to proposals.
Act as a continuing liaison committee to further the interest of and promote agricultural and rural
functions in Augusta Township through the identification of additional issues for the planner to
consider in their report to Council on land use proposals from residents or landowners as they
relate to the impact on agricultural and rural lands.
Provide input on planning related matters that could have an impact on the agriculture and rural
living that fall within the scope of their knowledge and experience.
Provide input on how agriculture and rural issues can be incorporated into goals, objectives and
policies in the review of the Official Plan and Zoning by-law.
Offer positive and constructive ideas and advice on how their decisions can impact agriculture
and rural matters.
Have regard for and provide input, advice and comments to Council relative to issues affecting
agricultural and rural activities today as provided for in the Ontario Federation of Agriculture
Guide.
Identify opportunities for local communities to support this untapped, and sometimes
undervalued, economic sector.
Provide input including advice, opinion and comment to Council in the form of Committee
report(s) arising from Committee meetings on policy and operational matters of interest to or
affecting agriculture and rural affairs in Augusta Township that includes: Land Use Planning and
Economic Development; Environment and Animal Welfare; Energy; Infrastructure (including, but
not limited to, roads, bridges and drainage) and Social Services.
Provide a forum for the exchange of information on agricultural and rural issues and initiatives
and apprising the Council and Staff on potential concerns.
Provide information for Facebook posts and website on programs that will benefit the farm and
rural community, for example, 911 numbering and obtaining a farm business registration program.
Any other applications or duties which may be specifically referred by Council to the Committee.
Report annually to Council on success or challenges in achieving its mandate.

Skills required for members:

Ability to be available on the meeting dates on a monthly basis,
knowledge of geographical uniqueness of agriculture and rural lands,
broad knowledge of farming practices in the township,
general knowledge of the Provincial Policy Statement as it relates to agricultural and rural lands
and designation of woodlots, wetlands and species at risk; or
knowledge of rural planning & drainage issues.

TERMS OF REFERENCE

Committee Name: Economic Development &Tourism Committee

Frequency: Once a Month or at the call of the Chair (hiatus, July and August)

Enabling Legislation/By-law 3482-2020

Date of Formation: July 27, 2020

Staff Support: As assigned by the CAO

Total# of Members:
Public: minimum of 5, maximum of 9
Council: 1 Council member as Chair

Mandate:

Enhance Council’s Knowledge relating to economic development and Tourisms matter to maintain and
improve economic development & Tourism opportunities in Augusta.
Under the direction of Council and senior staff, work in an advisory capacity to attract, promote, retain
and expand economic development and tourism within Augusta Township to make our Township an
economically sustainable community in which to reside, work and play.

Goals/Objectives:

• Provide input including advice, opinion and comment for attraction, retention and expansion of
businesses within Augusta.
• Identify key sectors to target for growth and guide initiatives undertaken by the township.
• Represent and advocate for Augusta in economic development matters.
• Along with Council and staff, identify opportunities for economic stability and participate in future
strategies to enhance Augusta’s economic viability and assist in the implementation of Council adopted
strategies and plans.
• Provide input on economic development policies (for example marketing programs, special projects
and initiatives);
Assist staff and Council in business development, retention and expansion initiatives and special
projects as necessary.
• Work with outside agencies and the private sector to ensure the development and promotion of
Augusta.
• Consult with community groups and businesses in matters relating to economic development.
• Positively and constructively offer and build on ideas to communicate the township’s vision for
economic development to the community.
•Have regard for and provide guidance to Council relative to issues affecting rural and agricultural
activities today as provided for in the Ontario Federation of Agriculture Guide and identify opportunities
for the community to support this untapped, and sometimes undervalued, economic sector.
• Evaluate and review economic development programs/policies and provide advice and comments to
Council.
Provide valid information for Facebook posts and website on programs that will benefit the business
community.
• Any other duties which may be specifically referred by Council to the Committee.
•Report to Council at least once annually to review the successes and challenges of achieving the
mandate.

Special skills required for members:

Work in an economic development capacity,
knowledge of economic drivers,
education in economic development, or
job experience in economic development.

TERMS OF REFERENCE

Committee Name: Community Development Committee

Frequency: Once a month or at the call of the Chair

Enabling Legislation/By-law 3482-2020

Date of Formation: July 27, 2020

Staff Support: As assigned by the CAO

Total# of Members:
Public: minimum of 5, maximum of 9
Council: 1 Councillor as Chair

Mandate:

To explore and document relevant issues/trends, consult with community partners, and develop
programs and initiatives for consideration of Council and respective partners to enhance, promote and
encourage the community development, and continuous improvement of services provided by the
Township.

Goals/Objectives:

Review and evaluate revitalization initiatives for Council’s consideration that take into account the fiscal
capacity of the partners, legislative constraints and practicality.
At Council’s direction, form Ad Hoc subcommittees to act as working groups for specific projects.
Investigate potential sources of funding to implement specific recommendations.
Review and evaluate Township surveys.
Review and consider applications for various Township grant initiatives.
Communicate and collaborate with other organizations and community members.
Offer positive and constructive ideas for the Continuous Community Development.
Other activities deemed appropriate by the Committee and or Council
Report annually to Council on successes and challenges in achieving mandate.

Skills required for members:

Interest and active participation toward improving the quality of life in Augusta,
knowledge and understanding of community and social issues,
communication skills,
networking skills, or
creative thinking.

TERMS OF REFERENCE

Committee Name: Joint Parks, Recreation and Culture Committee

Frequency: Quarterly

Enabling Legislation/By-law 3482-2020

Date of Formation: July 27, 2020

Staff Support: As assigned by the CAO

Total# of Members: 5 to 7
Public: 1 volunteer from each established Recreation Committee·
Council: 1 Councillor

Mandate:

To support and encourage recreational programming and services to meet the needs and
interests of the community.

Goals/Objectives:

• To encourage and assist, where necessary, with the implementations of
recommendations made in the Parks, Recreation and Culture Master Plan.
• Recommend improvements in the delivery of recreation services and operation
of Township recreation facilities.
• Provide guidance to enhance Council’s knowledge relating to recreation .
• Bring awareness of opportunities for developing and promoting recreation .
• Encourage and assist with recreational programs that meet community needs .
• Promote recreation and use of recreation facilities within the Township
• Provide guidance for making of rules and regulations regarding the use,
conduct and behaviour in any recreation facility owned and operated by the
Municipal Corporation.
• Coordinate or assist with implementation of recreation programs for the
advancement of recreation within the community.
• Establish and maintain subcommittee for each facility .
• Provide reports from each subcommittee .
• Support the Township’s grant applications with in-kind contributions to various
programs and projects.
• Report to Council annually regarding recreations activities and yearly budget.

Skills required for members:

Experience in the following areas would be an asset:
Recreation programming, management, facility maintenance, board governance, leadership
experience.

RENTAL PROPERTY STANDARDS COMMITTEE
TERMS OF REFERENCE

PURPOSE

The Rental Property Standards Committee (Committee) is appointed by Council pursuant
to the provisions of the building Code Act to deal with matters related to the Township of
Augusta’s Rental Property Standards By-law.

When the owner of a property, upon whom an order has been served by a Municipal Bylaw
Officer, is not satisfied with the terms or conditions of the order, the owner may
appeal to the Rental Property Standards Committee.

TERMS OF REFERENCE

The following Terms of Reference for the Rental Property Standards Committee were
developed to guide committee members in the fulfillment of their duties.

STRUCTURE OF THE COMMITTEE

1. Committee shall be comprised of three (3) Members appointed by Council. The
members shall appoint one member to act as the Chair. In the absence of the Chair,
the Committee shall appoint another Committee Member to act in their absence.

2. Recruitment and review of potential members shall be done as a call of interest at the
beginning of the term of Council. Selection will be through the Mayor in consultation
with Council, and shall be appointed for the term of Council, but not less than one
year.

3. The Township shall appoint a staff member as the secretary for the committee.

4. A quorum of the Committee shall consist of a majority of its members, or 51%.

5. All Township residents interested in serving on the Rental Standards Committee will
be asked to identify themselves through the application process. Those names will
be put forward to Council and representatives will be selected by Council for the term
of Council, with consideration for the following criteria;

6.1 Be a qualified elector in the Township of Augusta;
6.2 Available and committed to attend all Committee Meetings;
6.3 Understanding of the Building Code;
6.4 Possess relevant education or experience in order to fully consider the
evidence provided.
6.5 Be available to conduct site inspections of subject properties

6. In the event that a committee member resigns from the committee, it must be in
writing and they will be replaced within 60 days of the resignation.

7. The Committee shall meet on, an as needed basis, upon appeal of an Order under
the Rental Property Standards By-Law.

8. Council Members do not reside on the Rental Property Standards Committee.

FUNCTIONS OF THE COMMITTEE

The Committee is a quasi-judicial body with the authority under the Building Code Act, to
hold public hearings on appeals submitted to the Committee for matter related to The
Corporation of the Municipality of Augusta’s Rental Property Standards by-law.

To Committee shall convene to hear appeals that have been filed by property owners
with respect to the rental property standards orders to repair issued by the Township’s
Property Standards Officer.

The Committee is authorized under the Building Code Act to:

• Hear an appeal filed
• Confirm, modify or rescind the order to demolish or repair (when it would maintain
the general intent and purpose of the Rental Property Standards By-law)
• Extend the time for complying the Order.

The Committee operates independently from Council and its decisions may be appealed
to the Superior Court of Justice.

OPERATION OF THE COMMITTEE

The Committee is responsible for the maintaining the intent of the Rental Property
Standards By-law and with protecting the rights of individuals affected by the decisions
made.

Procedures

Except as otherwise provided in the Terms of Reference, all other procedural matters
shall be governed under the Municipal Procedural By-law.

Notice of Appeal

An Appeal by an owner served with a Rental Property Standards Order shall be made by
sending a notice of appeal by registered mail to the Committee Secretary within fourteen
(14) days after being served with the Order.

Notice of appeal shall include:

• A copy of the Order that was served;
• A statement seting out the grounds for the Appeal; and
• The name, address and telephone number of the Appellant and their
representative, if applicable.

If the submitted notice is incomplete, the secretary shall send to the appellant a letter
within twenty (20) days of receipt of the notice of appeal to specify what additional
information is required by the Committee. If no response is received within twenty (20)
days of the letter being sent, the Committee may consider the attempted appeal
abandoned.

Notice of Hearings/Hearings

Upon receipt of a Notice of Appeal, the Secretary will send a Notice of Hearing to the
Appellant and to affected parties by registered mail at least twenty-one (21) days prior to
the hearing.

The Notice of Hearing shall include:

• A statement of the time, place and purpose of the Hearing; and
• A statement that, if the Appellant does not attend at the Hearing, the Committee
may proceed in their absence and they shall not be entitled to any further notice in
the proceedings.

Upon receipt, the Rental Property Standards Committee the Secretary shall convene the
Committee.

Meetings of the Committee shall be held at the Municipal office.

When the Committee determines that an inspection of the property is warranted, the
Committee Members may conduct an inspection of the property and the Parties shall be
notified of the time of the inspection of the property and may be present with the
Committee at the time of the inspection.

The Rental Property Standards Officer in support of the Order shall send a disclosure
package to the Appellant which may include the following:

• A copy of the signed Order
• A copy of the Rental Property Standards notes
• A copy of photographs they have taken of the property
• Any additional material that the Committee deems pertinent

If the Appellant has any material, such as documents or photographs, that they wish to
use during the hearing, they should disclose the information to the Rental Property
Standards Officer in advance of the hearing.

If either the Rental Property Standards Officer or the Appellant brings forward material
during the Hearing that was not disclosed, the Committee will recess the Hearing to allow
the other party to review the material. When the Hearing resumes, the other party will be
given the opportunity to state any objections to the use of the material during the Hearing. The Committee will decide, based on the submissions to the parties, whether or
not the material may be referred to or introduced into evidence.

Public Meeting

An agenda is available for the public at the Hearing.

All information pertaining to an application will be presented at the hearing and all
discussion on the specifics of an application will take place at the hearing.

All attendee must sign in.

The Chair will call the meeting to order and ask Members to declare any conflicts of
interest.

The Chair will state the municipal address of the property for which the appeal is being
held.

The Rental Property Standards Officer will present its case first and call any witnesses.
Then the Appellant may call their witnesses, who may be the Appellant themselves.
The Secretary shall swear in the witness, by affirmation.

The Committee may ask their own question of the witnesses.
The Rental Property Standards Officer and the Appellant will make their final
submissions, which should include what each party is requesting of the Committee.

The Committee may retire to deliberate in the absence of the public, and the secretary
shall retire with the Committee.

The Secretary shall keep on file the records of all official business of the Committee.

Decisions

The Committee decisions will be made at a public hearing.

The Secretary shall forward notice of the Committee’s decision to all those notified of the
Hearing and to everyone who appears before the Committee.

The written decision shall be signed by all Members of the Committee that took part in
the Hearing and the Secretary shall forward notice of the Committee’s decision, by
register mail within two (2) weeks of the Public Hearing, to all those notified of the
Hearing and to everyone who appears before the Committee.

If the Committee determines that additional information is required to render a decision, it
may adjourn to matter to a future Hearing date.

CODE OF CONDUCT

All Council Members, Municipal employees and volunteers will be guided by relevant
policies and procedures including the Code of Conduct, Workplace Violence and
Harassment Policy and Municipal Freedom of Information and Privacy and Protection
Act.

Members have a decision-making ability, therefore should be cognizant of conflict of
Interest in terms of issues which may serve to benefit them, (or parent, spouse, or child,
sibling) directly or indirectly.

In order to provide a positive and respectful workplace, all Council, staff and volunteers
will refrain from personal harassment and workplace conflict behaviour, including
offensive remarks or other actions that create intimidating, hostile or humiliating working
conditions.