3666-2023 Agreement with Federation of Canadian Municipalities (Asset Management)
BEING A BY-LAW TO AUTHORIZE AN AGREEMENT BETWEEN THE FEDERATION OF CANADIAN MUNICIPALITIES (FCM) AND THE CORPORATION OF THE TOWNSHIP OF AUGUSTA
Passed by Council November 27, 2023
THE CORPORATION OF THE TOWNSHIP OF AUGUSTA
BY-LAW NUMBER 3666-2023
BEING A BY-LAW TO AUTHORIZE AN AGREEMENT BETWEEN THE FEDERATION
OF CANADIAN MUNICIPALITIES (FCM) AND
THE CORPORATION OF THE TOWNSHIP OF AUGUSTA
WHEREAS the Municipal Act 2001, SO 2001, Chapter 25, as amended, provides that a
municipality has the capacity, rights, powers and privileges of a natural person for the
purpose of exercising its authority under this Act.
WHEREAS the Government of Canada and FCM have established the Municipal Asset
Management Program (herein called MAMP);
WHEREAS the Government of Canada has funded the Municipal Asset Management
Program, which is being administered by FCM;
WHEREAS FCM has agreed to provide the Township with a grant for the project
described in this Agreement: and
AND WHEREAS the Council of the Township of Augusta wishes to enter into an
agreement with FCM.
NOW THEREFORE the Council of the Township of Augusta hereby enacts as follows:
1. THAT the Chief Administrative Officer is hereby authorized to enter into an
agreement with FCM on behalf of the Township of Augusta.
2. THAT Schedule A shall form part of this By-Law.
3. THAT this By-Law will come into force and take effect on its passing.
Read a first, second, and third time and finally passed this 27th day of November, 2023.
Signed by Mayor Jeff Shaver and Clerk Annette Simonian
GRANT AGREEMENT
THIS AGREEMENT is effective as of the date of last signature on the signature page.
BETWEEN:
CORPORATION OF THE TOWNSHIP OF AUGUSTA
(herein called ‘Recipient”)
-and-
FEDERATION OF CANADIAN MUNICIPALITIES
(herein called “FCM”)
WHEREAS:
(a) the Government of Canada and FCM have established the Municipal Asset Management Program
(herein called MAMP);
(b) the Government of Canada has funded the Municipal Asset Management Program, which is being
administered by FCM:
(c) FCM has agreed to provide the Recipient with a grant for use by the Recipient solely for the project
described in this Agreement; and
(d) this Agreement contains the terms for the administration and remittance of the grant by FCM to the Recipient and the use of the grant by the Recipient.
NOW THEREFORE, the Parties hereby agree as follows:
ARTICLE I
DEFINITIONS AND SCHEDULES
1.01 Definitions. Whenever used in this Agreement and unless the context otherwise requires. the
following terms have the following meanings:
“Agreement” means this agreement. including all schedules, and all amendments or restatements as
permitted;
“Business Day’ means any day other than a Saturday, Sunday or statutory holidays in the Province of
Ontario;
“Claim” has the meaning ascribed thereto in Section 13.01 of this Agreement;
“Confidential Information” has the meaning ascribed thereto in Section 11.01 of this Agreement.
“Eligible Activities” means any reasonable activities necessary to complete the Project as described in
Part 2 of Schedule A attached hereto.
“Eligible Expenditure Date” has the meaning ascribed thereto in Part 4 of Schedule C attached hereto;
“Eligible Expenditures” means those permitted expenditures described in Part 4 of Schedule C attached hereto, for which the Recipient may use the Grant;
“Grant” means the grant set forth in Article 2:
“Grant Amount means the amount to be disbursed by FCM on account of the Grant up to the maximum amount set forth in Part 1 of Schedule B attached hereto;
“Indemnified Parties’” has the meaning ascribed thereto in Section 13.01 of this Agreement;
“Parties” means FCM and the Recipient. and Party” refers to any one of them:
“Project” means the project described in Part 2 of Schedule A attached hereto;
“Project End Date” has the meaning ascribed thereto in Part 2 of Schedule A attached hereto; and
“Project Start Date” has the meaning ascribed thereto in Part 2 of Schedule A attached hereto;
“Receiving Party” has the meaning ascribed thereto in Section 11.01 of this Agreement.
1.02 Schedules. The following annexed Schedules, which may be amended by FCM from time to time,
form part of this Agreement and the Parties shall comply with all terms and conditions set-out
therein:
Schedule A:
Part 1: Conditions of Contribution
Part 2: Description of Project, Statement of Work and Project Expenditures
Part 3: Reporting Requirements and Project Deliverables
Schedule B:
Part 1: Grant Amount
Part 2: Particulars of the Sources of Funding
Part 3: Contribution Schedule/Period of Funding
Schedule C:
Part 1: Request for Contribution, Letter of Attestation and Expense Claim
Part 2: Report Templates
Part 3: Accepted Practices
Part 4: Eligible Expenditures
Schedule D: Contact Information
ARTICLE 2
THE GRANT
2.01 Grant Purpose. FCM is providing the Grant to the Recipient for the sole purpose of assisting the
Recipient in the performance of the Project, as described in Part 2 of Schedule A attached hereto.
2.02 Grant Amount. Subject to and in accordance with the terms and conditions of this Agreement and
in reliance upon the representations, warranties and covenants of the Recipient hereinafter set
forth, FCM agrees to contribute towards the Eligible Expenditures, the Grant Amount, as more
particularly described in Part 1 of Schedule B attached hereto.
2.03 Disbursement of Grant.
(a) FCM shall disburse the Grant in accordance with Part 3 of Schedule B attached hereto.
(b) No portion of the Grant shall be disbursed by FCM without it first receiving from the
Recipient a completed Request for Contribution in accordance with Part 1 of Schedule C
attached hereto.
(c) Provided that the Conditions of Contribution set-out in Part 1 of Schedule A attached hereto
are satisfied, the Recipient may request the Grant by delivering to FCM the appropriate
Request for Contribution in accordance with Part 1 of Schedule C attached hereto at least
30 days before the requested date of disbursement; the requested date of disbursement
may be delayed if the Request for Contribution delivered by the Recipient to FCM is not, in
FCM’s sole discretion, satisfactory and revisions or supplemental documentation are
required.
2.04 Term. This Agreement shall continue in force until FCM has received and notified the Recipient of
its satisfaction with all reports required to be completed by the Recipient in accordance with the
terms and conditions of this Agreement. or until the Agreement has been terminated in accordance
with Section 12.01 whichever shall first occur.
ARTICLE 3
CONDITIONS OF CONTRIBUTION
3.01 Conditions of Contribution. Subject to Section 2.03, the obligation of FCM to disburse the Grant to the Recipient is conditional upon the Recipient satisfying the conditions set-out in Part 1 of
Schedule A attached hereto, to the satisfaction of FCM.
ARTICLE 4
REPRESENTATIONS AND WARRANTIES
4.01 Representations and Warranties, The Recipient represents and warrants that:
(a) it is duly established under the laws of the Province of Ontario and has the legal power and
authority to enter into, and perform its obligations under this Agreement and the Project:
(b) this Agreement has been duly authorized and executed by it and constitutes a valid and
binding obligation of it. enforceable against it in accordance with its terms;
(c) neither the making of this Agreement nor the compliance with its terms and the terms of
the Project will conflict with or result in the breach of any of the terms. conditions or
provisions of, or constitute a default under any indenture, debenture, agreement or other
instrument or arrangement to which the Recipient is a party or by which it is bound, or
violate any of the terms or provisions of the Recipient’s constating documents or any
license, approval, consent, judgment, decree or order or any statute, rule or regulation
applicable to the Recipient;
(d) no litigation, arbitration or administrative proceedings are current or pending or have been
threatened, and so far as the Recipient is aware no claim has been made, which is likely
to have an adverse effect on its preparation and/or delivery of the Project or its compliance
with its obligations under this Agreement; and
(e) it has the right to grant the license set out in Section 6.02 of this Agreement.
ARTICLE 5
COVENANTS
5.01 Affirmative Covenants. Unless FCM shall otherwise agree in writing, the Recipient covenants and
agrees that it shall:
(a) use the Grant only for Eligible Activities relating to the Project:
(b) carry out the Project and conduct the activities thereof in compliance with all applicable
laws and regulations and, without restricting the generality of the foregoing, in compliance
with all labour, environmental, health and safety and human rights legislation applicable to
the Project;
(c) carry out the Project with due diligence and efficiency and in accordance with sound
engineering, scientific, financial and business practices;
(d) ensure that Project contracts are awarded in a way that is fair, transparent. competitive and
consistent with value for money principles (the optimal combination of quality, service, time
and cost considerations, over the useful life of the good, service or asset acquired for the
purposes of Eligible Activities);
(e) provide FCM with prompt notice of any:
A. material change to the Project;
B. proposed change in the nature or scope of its legal status; or
C. act, event, litigation or administrative proceeding that does or may materially and
adversely affect the Project or may materially and adversely affect the ability of the
Recipient to perform its obligations under this Agreement or the Project
f) comply with FCM’s reporting requirements by using the latest version of the report templates,
provided for indicative purposes in Schedule C, Part 2, which are amended from time to time by
FCM and made available to the Recipient after signature of the Agreement; and
(g) repay any amounts owed to FCM, as determined by FCM. within 30 days of receiving such notice
by FCM.
5.02 Negative Covenants. Unless FCM shall otherwise agree in writing, the Recipient shall not:
(a) use the Grant for expenditures that are not Eligible Expenditures:
(b) for 5 years after the end date of this Agreement. sell, assign. transfer, lease. exchange or
otherwise dispose of, or contract to sell, assign, transfer, lease, exchange or otherwise
dispose of, any of the real or personal property, whether movable or immovable, acquired,
purchased, constructed, rehabilitated or improved, in whole or in part, with the Grant (the
“Assets”); if at any time within 5 years after the end date of this Agreement, the Recipient
sells, assigns, transfers, leases, exchanges or otherwise disposes of any Asset other than
to the Government of Canada, a local government, or with the Government of Canada’s
consent, the Recipient may be required to pay back to FCM, at FCM’s sole discretion, all
or a portion of the Grant that was disbursed by FCM to the Recipient.
ARTICLE 6
INTELLECTUAL PROPERTY
6.01 Intellectual Property. Copyright in all reports, documents and deliverables prepared in connection
with this Agreement and listed in the Schedules of this Agreement by or on behalf of the Recipient
(the ‘Recipient Documentation”) will be the exclusive property of, and all ownership rights shall vest
in either the Recipient or. subject to the Recipient’s ability to grant the license set out in Section
6.02, a person or entity engaged to develop the Recipient Documentation on behalf of the
Recipient.
6.02 License. The Recipient hereby grants to FCM an irrevocable, perpetual, worldwide. royalty-free,
license, to use, publish, make improvements to, sub-license, translate and copy the Recipient
Documentation. This license shall survive the expiration or termination of this Agreement.
ARTICLE 7
APPROPRIATIONS
7.01 Appropriations. Notwithstanding FCM’s obligation to make any payment under this Agreement. this obligation does not arise if. at the time when a payment under this Agreement becomes due. the
Parliament of Canada has not passed an appropriation that is sufficient and constitutes lawful
authority for the Government of Canada making the necessary payment to FCM for the project or
program in relation to which the Grant is being provided. FCM may reduce, delay or terminate any
payment under this Agreement in response to the reduction or delay of appropriations or
departmental funding levels in respect of transfer payments, the project or program in relation to
which the Grant is being provided, or otherwise, as evidenced by any appropriation act or the
federal Crown’s main or supplementary estimates expenditures. FCM will not be liable for any
direct, indirect, consequential, exemplary or punitive damages, regardless of the form of action,
whether in contract, tort or otherwise, arising from any such reduction, delay or termination of
funding.
ARTICLE 8
MEMBERS OF THE HOUSE OF COMMONS AND SENATE
8.01 No member of the House of Commons or the Senate of Canada will be admitted to any share or
part of this Agreement, or to any benefit arising from it, that is not otherwise available to the general
public. The Recipient will promptly inform FCM should it become aware of the existence of any
such situation.
ARTICLE 9
NO BRIBES
9.01 The Recipient guarantees that no bribe, gift or other inducement has been paid, given, promised
or offered to any person in order to obtain this Agreement. Similarly, no person has been employed
to solicit or secure the Agreement upon any agreement for a commission. percentage, brokerage
or contingent fee. The Recipient also guarantees that it has no financial interest in the business of
any third party that would affect its objectivity in carrying out the Project.
ARTICLE 10
AUDIT AND ACCESS
10.01 Audit and Access.
(a) FCM reserves the right to undertake, at any time, at its expense, any audit of the records
and accounts of the Recipient in relation to the Project. The Recipient agrees to ensure
that prompt and timely corrective action is taken in response to any audit findings and
recommendations conducted in accordance with this Agreement. The Recipient will submit
to FCM in a timely manner, a report on follow-up actions taken to address
recommendations and results of the audit.
(b) The Recipient shall maintain proper and accurate financial accounts and records. including
but not limited to its contracts, invoices, statements, receipts, employee timesheets, and
vouchers. in respect of the Project. The Recipient covenants and agrees that it shall keep
all such books and records of the Project until March 31, 2031.
(c) Upon FCM’s request with reasonable prior notice thereto, the Recipient shall provide FCM
and its designated representatives with reasonable and timely access to sites, facilities,
and any documentation relating to the Project for the purposes of audit. inspection,
monitoring, evaluation, and ensuring compliance with this Agreement, and permit FCM to
communicate directly with, including the receipt of information from, its external auditors
regarding its accounts and operations relating to the Project.
(d) The Government of Canada, the Auditor General of Canada, and their designated
representatives, to the extent permitted by law, will at all times be permitted to inspect the
terms and conditions of this Agreement and any records and accounts respecting the
Project and will have reasonable and timely access to sites, facilities and any
documentation relevant for the purpose of audit.
(e) The covenants, rights and obligations contained in this Article 10 shall survive the
termination or expiry of this Agreement.
ARTICLE 11
CONFIDENTIALITY
11.01 Confidentiality.
(a) All processes, documents, data, plans, material, policies or information pertaining to either
Party’s operations which is obtained by the other Party (Receiving Party”) or furnished to
the Receiving Party in connection with this Agreement and expressly identified as
confidential thereby, including, without limitation, the terms of this Agreement,
(“Confidential Information”) shall be maintained by the Receiving Party in strict
confidence and shall not be disclosed to any person or entity for any reason or used by the
Receiving Party except as necessary for it to perform its obligations hereunder.
(b) The limitations contained in this section shall not apply to (a) Confidential Information which
is in the public domain at the time of disclosure; (b) Confidential Information that becomes
part of the public domain after disclosure through no fault of the Receiving Party; (c)
Confidential Information that the Receiving Party can prove was known by the Receiving
Party at the time of disclosure; (d) Confidential Information that the Receiving Party can
prove was supplied to the Receiving Party by a third party or was independently developed
by the Receiving Party; or (e) Confidential Information required to be disclosed pursuant to
judicial process.
ARTICLE 12
TERMINATION
12.01 Termination of the Agreement.
(a) FCM may terminate this Agreement:
A. if the Recipient breaches any term or condition of this Agreement, and fails to
remedy such breach upon the expiry of 15 Business Days’ written notice from FCM
of such breach or. with respect to a breach that cannot be remedied within the 15
Business Day period, such longer period of time as FCM may reasonably provide
the Recipient to remedy the breach. provided the Recipient has commenced to
remedy the breach within the 15 Business Day period and is actively and diligently
taking appropriate measures to remedy the breach;
B. if the Recipient becomes insolvent and/or proceedings have been commenced
under any legislation or otherwise for its dissolution, liquidation or winding-up, or
bankruptcy, insolvency or creditors’ arrangement proceedings have been
commenced by or against the Recipient:
C. if, in FCMs sole discretion, the Project cannot be completed as initially presented:
and
D. if the Parliament of Canada fails to pass an appropriation that is sufficient and
constitutes lawful authority for the Government of Canada making the necessary
payment to FCM for the project or program in relation to which the Grant is being
provided.
(b) Either Party may, on not less than 30 days’ prior written notice to the other Party, terminate
this Agreement.
12.02 Effect of Termination. If this Agreement is terminated pursuant to Section 12.01, the Recipient
may be:
(a) reimbursed for all or a portion of the expenses they have incurred in relation to the Project
up to the effective date of termination: or
(b) required to pay back to FCM all or a portion of the Grant Amount that was disbursed by
FCM to the Recipient prior to the effective date of termination, within 30 days of receiving
such notice by FCM;
as applicable, all subject to FCM’s sole discretion and satisfaction, taking into consideration out-of-pocket expenses incurred and results reported by the Recipient in connection with the Project.
ARTICLE 13
INDEMNITY
13.01 Indemnity. The Recipient hereby agrees to indemnify and hold harmless FCM and its officers,
directors, employees and agents (collectively, the indemnified Parties”) from and against any
and all liability, loss, costs, damages and expenses (including legal, expert and consultant fees),
causes of action, actions, claims, demands, lawsuits or other proceedings (collectively, a Claim”),
by whomever made, sustained, incurred, brought or prosecuted, in any way arising out of or in
connection with the Project or otherwise in connection with this Agreement, but only to the extent
that such Claim arises out of or is in connection with the Recipient’s breach of this Agreement or is
caused by the negligence or wilful misconduct of the Recipient in the performance of its obligations
hereunder or otherwise in connection with the Project.
13.02 Intellectual Property Indemnity. Recipient shall defend or settle at its expense any claim or suit
against FCM arising out of or in connection with an assertion that the Recipient Intellectual Property
infringes any intellectual property right and Recipient shall indemnify and hold harmless FCM from
damages, costs, and attorneys’ fees, if any, finally awarded in such suit or the amount of the
settlement thereof; provided that (i) Recipient is promptly notified in writing of such claim or suit,
and (U) Recipient shall have the sole control of the defense and/or settlement thereof.
ARTICLE 14
MISCELLANEOUS PROVISIONS
14.01 Notice. Any notice, document or other communication required to be given under this Agreement
shall be in writing and shall be sufficiently given if sent by personal delivery/courier. registered mail
or email to the other Party at its address indicated in Schedule D attached hereto, or to such other
address, email address or person that the Party designates in writing to the other Party. The notice
shall be deemed to have been delivered on the day of personal delivery, on the day received by
email (as evidenced by a transmission confirmation), or on the fifth day following mailing.
14.02 Relationship of the Parties. The relationship between the Recipient and FCM is, and shall at all
times be and remain, essentially that of a recipient and a grantor, and this Agreement does not and
shall not be deemed to create a joint venture, partnership. and fiduciary or agency relationship
between the Parties for any purpose. Neither the Recipient, nor any of its personnel are engaged
as an employee, servant or agent of FCM.
14.03 Public Announcements. The Recipient shall cooperate with FCM. who will lead the preparation and issuance of the public funding announcement for the Project and.1or the coordination of a public
announcement event attended by FCM and the Government of Canada. The Recipient will be
informed of the process immediateLy after the signature of this Agreement. If any public statement
or release is so required, the Recipient shall promptly inform FCM of upcoming promotional events
related to the Project and allow FCM and the Government of Canada to participate in such media
activities or events.
14.04 Project Branding. The Recipient shall recognize and state in an appropriate manner, as approved
by FCM, the financial assistance offered by FCM concerning the Project and the contribution of the
Government of Canada to FCM, as specified in Part 3 of Schedule C attached hereto. If requested
by FCM, the Recipient shall have affixed, in content, form, location and manner acceptable to FCM,
signage acknowledging the contribution of FCM and the Government of Canada to the Project. The
Recipient shall adhere to the policies regarding the use of graphic design elements and signage as
specified in Part 3 of Schedule C attached hereto.
14.05 Entire Agreement. This Agreement constitutes the entire understanding between the Parties with
respect to the subject matter hereof and supersedes all prior understandings. negotiations and
discussions, whether written or oral. There are no conditions, covenants, agreements,
understandings, representations, warranties or other provisions, express or implied, collateral.
statutory or otherwise, relating to the subject matter hereof except as herein provided.
14.06 Survival. Except as otherwise provided herein, those sections of this Agreement which, by the
nature of the rights or obligations set-out therein might reasonably be expected to survive any
termination or expiry of this Agreement, shall survive any termination or expiry of this Agreement.
14.07 Amendments. No amendment of the Agreement will have any force or effect unless reduced to
writing and signed by both Parties.
14.08 Assignment. The Recipient cannot assign this Agreement without the prior written consent of FCM.
14.09 Enurement. This Agreement shall enure to the benefit of, and shall be binding upon, the Parties
and their respective, heirs, executors, administrators, successors and permitted assigns.
14.10 Governing Law. This Agreement shall be governed by and construed in accordance with the law of the Province of Ontario and the federal laws of Canada applicable therein.
14.11 Severability. Each of the binding provisions contained in this Agreement is distinct and severable,
Any declaration by a court of competent jurisdiction of the invalidity or unenforceability of any
binding provision or part of a binding provision will not affect the validity or enforceability of any
other provision of this Agreement.
14.12 Waiver. No waiver of any provision of this Agreement shall be effective unless made in writing and signed by the waiving Party. The failure of any Party to require the performance of any term or
obligation of this Agreement, or the waiver by any Party of any breach of this Agreement, shall not
prevent any subsequent enforcement of such term or obligation or be deemed a waiver of any
subsequent breach.
14.13 Counterparts. This Agreement may be executed and delivered (including by facsimile transmission or in protocol document format (“PDF”)) in one or more counterparts, each of which when executed shall be deemed to be an original but all of which taken together shall constitute one and the same agreement.
IN WITNESS WHEREOF, the Parties hereto have executed and delivered this Agreement as of the
date written below.
CORPORATION OF THE TOWNSHIP OF AUGUSTA
Per: Chief Administrative Officer Shannon Geraghty
Date: November 1, 2023
Per: Mayor Jeff Shaver
Date: November 1, 2023
FEDERATION OF CANADIAN MUNICIPALITIES
Per: Project Director, MAMP Genevieve Thouin
Date: November 15, 2023
I have authority to bind FMC herein
Schedule A
Part I Conditions of Contribution
The obligation of FCM to disburse the Grant Amount is conditional upon the Recipient satisfying the
following conditions, to the satisfaction of FCM:
• Completed Request for Contribution in the form of Part 1 of Schedule C:
• Receipt and acceptance of Final Report, which is due within 30 days of Project end date, in
accordance with the reporting template Part 2 of Schedule C;
• Receipt and acceptance of Evidence of Deliverables, as noted in the Final Report;
• Receipt and acceptance of Expense claim;
• Letter of Attestation for Expense Claim, including confirmation that all expenses claimed are
Eligible Expenditures, in the format of Part 4 of Schedule C.
The Recipient acknowledges and agrees that, notwithstanding the foregoing conditions. FCM’s obligation
to disburse the Grant Amount is subject to Article 7 of the Agreement
Schedule A
Part 2 Description of Project, Statement of Work and Project Expenditures
The Recipient will undertake a Project in accordance with the phases. activities and/or milestones
outlined in the below Statement of Work.
Project Number MAMP 18298— Corporation of the Township of Augusta, Ontario
Project Title: Asset Management Program Development in Augusta
Project Sector: Asset Management (MAMP)
Project Type: MAMP Projects
Project Start Date: 21 November 2022
Project End Date: 30 September 2023
Project Description
The Township will develop an AM plan and implement CityWide Asset Manager software, The AM plan development and implementation of software will allow the Township to gain an advanced understanding of its assets’ performance and effectively plan for future maintenance based on data driven decisions. The development of the Township’s AM plan will be critical in complying with provincial regulations and enhancing the overall understanding of the Township’s AM program Further, the implementation of asset management software will be a critical piece in continuing to advance the Township’s asset data and have more involvement from staff across the organization in asset planning.
Schedule A
Part 3 Reporting Requirements and Project Deliverables
The following report is to be provided to FCM at the completion of the Project. The format of the report is as provided in Part 2 of Schedule C.
Name of Report: Final Report
Due Date: 30 October 2023
Content: The content and format of this report is provided in Schedule C, Part 2.
Schedule B
Part I Grant amount
Subject to the terms and conditions of this Agreement, FCM agrees to contribute towards the Eligible
Expenditures an amount (the Grant Amount”) that is equal to the lesser of:
the sum of fifty thousand dollars ($5000000); or
eighty percent (80.0%) of Eligible Expenditures;
Notwithstanding the foregoing, if the aggregate amount of funding received or to be received from all
sources of funding, other than the Recipient, as described in Part 2 of Schedule B (all as determined and calculated by FCM) is greater than the total expenditures incurred by the Recipient in respect of the Project then FCM may reduce the Grant Amount to such amount as it deems appropriate, in its sole and absolute discretion.
Schedule B
Part 2 Particulars of the Sources of Funding
The funding sources for this initiative are outlined in the table below. Each funding source indicates the amount of funding and when the funding was confirmed or is expected to be confirmed.
Schedule B
Part 3 Payment Schedule/ Period of Funding
FCM will disburse the Grant Amount as determined in this table upon completion of activities: as
evidenced by submission and acceptance by FCM of the Final Report and a Request for Contribution.
The Final Report and Request for Contribution must be submitted at least 30 days prior to the requested date of disbursement.
The Recipient must notify FCM in writing of any anticipated delays in this disbursement schedule. FCM reserves the right to adjust dates of disbursement or amounts subject to Article 7 of the Agreement.
Deliverable: Final Report
Date of Report Submission: 30 October 2023
Forecast Date of Disbursement: 29 December 2023
Maximum Amount of Disbursement: $$50,000.00
Schedule C
Part 1 Request for Contribution, Letter of Attestation and Expense Claim
[LETTERHEAD OF THE RECIPIENT]
[Address]
[Date]
Federation of Canadian Municipalities
24 Clarence Street
Ottawa, Ontario
KiN 5P3
Attention: Anjali Parikh
Project Officer – MAMP
Ladies and Gentlemen:
Re: MAMP — no. 18298 Agreement between the Federation of Canadian Municipalities (as
Trustee) and the Corporation of the Township of Augusta (“Recipient”) (the “Agreement”)
I [Instruction Insert the name of a person named in the Agreement the [Instruction insert the
title], of the Recipient certify and confirm that the Recipient is requesting the Contribution and that the Recipient has satisfied each condition of contribution listed below. I understand that all information below must be submitted and accepted in order for FCM to be able to proceed to funds transfer.
I am attaching to this request for contribution all documents specified in Part 1 of Schedule A:
• Project Final Report, with all content specified in the template (Part 2 of Schedule C):
• The deliverables (as indicate in the final report):
• Letter of Attestation:
• Expense Claim.
In addition, I have also attached the following documents:
• An updated statement of funding sources and amounts (Part 2 of Schedule B);and
• The request to receive payment by direct deposit.
Signature:
Date:
Schedule C
Letter of Attestation for Expense Claim
[LETTERHEAD OF THE RECIPIENT]
[Addressl
[Date]
TO: The Federation of Canadian Municipalities
This letter of attestation (the “Letter”) is issued pursuant to the Agreement #18298 (project number) dated ______ (the “Agreement”) between the Federation of Canadian Municipalities (“FCM”) and Corporation of the Township of Augusta (the “Recipient”), and in support of the expense claim submitted by the Recipient to FCM for reimbursement of expenses incurred and paid by the Recipient in relation to the Project (the “Expense Claim”).
All defined terms used in this Letter and not otherwise defined shall have the corresponding meaning in the Agreement.
I am an authorized officer of the Recipient and I hereby certify, in satisfaction of the terms and conditions of the Agreement, that:
i. All expenses claimed in the Expense Claim have been incurred and paid by the Recipient:
ii. All expenses claimed in the Expense Claim relate to the Project;
iii. All expenses claimed in the Expense Claim relate to Eligible Activities in compliance with
the eligible activity requirements described in Part 4 of Schedule C to the Agreement: and
iv. All expenses claimed in the Expense Claim are Eligible Expenditures in compliance with
the eligible expenditure requirements described in Part 4 of Schedule C to the Agreement.
v. All expenses claimed have been incurred during the Period of Funding.
Name and title of authorized officer of Recipient
Signature
Date
Expense Claim
[LETTERHEAD OF THE RECIPIENT]
[Address]
[Date]
Project Number: MAMP 18298
Project Title: Asset Management Program Development in Augusta
The following expenditures have been incurred from the period between Day Month Year and Day Month Year for the completion of the activities identified.
Schedule C
Part 2 Completion Report Template
FINAL REPORT
FCM’s Municipal Asset Management Program (MAMP)
This template is provided for inform at/on purposes only. The final version, to be submitted as pad of the final reporting requirement, may be subject to change.
Project Number: (Pre-filled by MAMP) (Pre-filled by MAMP)
Project Title: (Prefilled by MAMP)
Name of lead applicant (organization): (Pre-filled by MAMP)
Name of Authorized Officer (signatory):
Date:
Note: If completing this form electronically, the boxes will expand to accommodate text
2. Reporting on outcomes
Conduct a final self-assessment using the Asset Management Readiness Scale. We recommend that you
bring a cross-functional group of staff together to do this assessment. Referring to the Asset Management Readiness Scale, look at the outcome statements for each level. Identify which outcomes you have achieved. If you have completed all the outcomes for a particular level, you have completed that level. Based on your self-assessment, complete the table below.
3. Identifying other outcomes
In addition to the outcomes described in the table above, please describe any other changes that
occurred because of your project. Examples might include a change in interest in asset management,
cost savings, a change in departmental budget priorities] and so on.
For each additional change that you have observed, please answer the following questions:
• What change did you observe over the course of the project?
• What/who contributed to this change?
• How do you know this change has happened?
• Why is this change important?
11. Testimonials (for public use) (optional)
FCM and Infrastructure Canada would appreciate a testimonial as to the value that MAMP funding has
provided.
How has the Municipal Asset Management Program supported your municipality or organization in
making better-informed infrastructure decisions? Why is this important for your community?
Yes, I give my permission to use the above statements publicly, with attribution to the municipality or
organization.
Signature
By typing my name below and submitting this report, I am providing my signature and I certify that the above final report is complete and accurate in its entirety.
Signed by the Authorized Officer
Schedule C
Part S Accepted Practices
The Recipient shall incorporate the following language into the Final Plan or Final Study or Final Capital Project, as applicable, and the Final Completion Report, unless it has received written notice to the contrary from FCM:
“© 202X, Corporation of the Township of Augusta. All Rights Reserved.
The preparation of this project was carried out with assistance from the
Government of Canada and the Federation of Canadian Municipalities.
Notwithstanding this support, the views expressed are the personal views of the
authors, and the Federation of Canadian Municipalities and the Government of
Canada accept no responsibility for them.”
Schedule C
Part 4 Eligible Activities and Expenditures
Eligible expenses must be incurred after Eligible Expenditure Date of 21 November 2022.
Schedule D
Contact Information
Notices and Requests.
Any notice, demand, request, or other communication to be given or made under this Agreement to FCM or to the Recipient, other than a notice of default, shall be in writing and may be made or given by personal delivery, by ordinary mail, by facsimile or by electronic mail. A notice of default shall be in writing and delivered by registered mail. Notices shall be addressed as follows:
FCM
Federation of Canadian Municipalities
24 Clarence Street
Ottawa, Ontario
KiN 5P3
Attention: Anjali Parikh, Project Officer
Email: aparikh@fcm.ca
Recipient
Corporation of the Township of Augusta
3560 County Rd 26, RR 2
Prescott, Ontario
KOE ITO
Attention: Shannon Geraghty, Chief Administrative Officer
Email: sgeraghtyaugusta.ca