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Municipal Administration & Clerk Services

The Municipal Administration Department is governed by provincial legislation, mainly the Municipal Act, the Municipal Elections Act and the Municipal Conflict of Interest Act.  The Administration Department provides an essential link to the public and support to Council, Boards and Committees by providing research, professional advice and by implementing Council’s decisions and maintaining the operations of the Township.

Chief Administrative Officer (CAO)

The CAO for the Township provides advice to Council about the Township’s organization and operating procedures and is responsible for the overall administration of municipal departments.  The CAO ensures that all municipal departments are providing quality service in a timely, efficient and cost effective manner.

Clerk Services

The Clerk’s Department is responsible for the provision of administrative support to the Municipality and members of Council.  This would include the preparation of agendas and minutes, maintaining the record keeping system and the preparation and overall conduct of the Municipal elections process as the Returning Officer.

Lottery Licences

The Clerk can issue various licences under the Alcohol and Gaming Commission of Ontario.

Marriage Licence 

The Township of Augusta is now offering the service of providing marriage licences. Marriage licences are available at the Municipal office during regular business hours BY APPOINTMENT.  Please call the Clerk, Annette Simonian, at extension 105 to set up an appointment time to come in.  The fee for a licence is $125

Documentation needed to obtain a licence:

  1. Marriage application form signed by both parties.  You can download the form on the Province’s website.
  2. Valid passport or original birth certificate (copies not accepted)
  3. One piece of government issued ID

If either party is divorced, an original copy of the divorce decree (a photocopy is not acceptable).  If the divorce was outside of Ontario, please consult the Clerk’s Department for further details.

Completed applications can be submitted by one applicant, but all proper identification is required for the absent person as well as for the person submitting the application.

Civil Marriage Ceremonies 

The Clerk is authorized to perform civil marriages in the Province of Ontario.  The fee for a civil marriage is $300 and $75 for the rehearsal.  Marriages can be performed during business hours or on nights or weekends subject to staff availability.  Mileage is extra depending on the location of ceremony.

Commissioner of Oath

The Clerk and Deputy Clerk may act as a Commissioner of Oath.  This means that they can verify affidavits (statements in writing and on oath), statutory decisions (written statements of facts that a person signs and declares to be true) and other specific legal documents.  To have a document commissioned, all parties must provide valid photo ID and sign the document in front of the Commissioner.  Do not sign ahead of time or it becomes invalid. Please contact the Clerk’s Department to make an appointment ahead of time. The fee for a Commissioner of Oath is $5 plus $1 for each additional page. For pension records, this fee is waived.

NOTE: A Commissioner of Oath and a Notary Public are different.  Please verify which official you require for your documentation as we can only provide a Commissioner of Oath.

Municipal Freedom of Information Requests

It is the Clerk’s responsibility to provide public access to Township records and to protect personal privacy in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

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