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Home > By-Laws > 3594-2022 Appoint an Integrity Commissioner (Fleming)

3594-2022 Appoint an Integrity Commissioner (Fleming)

3594-2022 Appoint an Integrity Commissioner (Fleming)

BEING A BY-LAW TO APPOINT AN INTEGRITY COMMISSIONER FOR THE TOWNSHIP OF AUGUSTA

Passed by Council November 28, 2022


THE CORPORATION OF THE TOWNSHIP OF AUGUSTA
BY-LAW NUMBER 3594-2022
A BY-LAW TO APPOINT AN INTEGRITY COMMISSIONER FOR THE TOWNSHIP OF
AUGUSTA

WHEREAS the Council of the Corporation of the Township of Augusta has adopted a
Council Code of Conduct; and

WHEREAS Section 223.3(1) of the Municipal Act authorizes the municipality to appoint
an Integrity Commissioner who reports to Council and who is responsible for performing
in an independent manner the functions assigned by the municipality; and

WHEREAS Council deems it advisable to appoint Tony Fleming, of Cunningham, Swan,
Carty, Little and Bonham LLP, as the Township of Augusta’s Integrity Commissioner;

NOW THEREFORE THE COUNCIL OF THE TOWNSHIP OF AUGUSTA ENACTS AS
FOLLOWS:

1. That Tony Fleming is hereby appointed as the Township of Augusta’s Integrity
Commissioner.

2. That upon appointment Tony Fleming will have all the functions, powers and duties
of an Integrity Commissioner as set out in part V.1, Accountability and Transparency,
of the Municipal Act, and in addition such functions, powers and duties as may be
assigned by Council from time to time, applicable to Council and local boards, and
may apply to advisory committees only at the discretion of Council.

3. That the Township of Augusta hereby indemnities and save harmless the Integrity
Commissioner or any person acting under the instructions of that officer for costs
reasonably incurred by either of them in connection with the defense of proceeding
if the proceeding relates to an act done in good faith in the performance or intended
performance of a function, duty or authority under Par V.1 of the Municipal Act, or a
by-law passed under it or an alleged neglect or default in the performance in good
faith of the duty or authority.

4. That all actions taken and required to be taken by the Mayor and Clerk on behalf of
the Corporation to complete this matter including the execution of an agreement and
any other associated documentation are hereby authorized, confirmed and ratified.

5. That the persons named shall be appointed for the term of Council or at the pleasure
of Council.

6. That By-law 3390-2018 is hereby repealed.

7. All other by-laws inconsistent herewith are hereby repealed.

8. That this By-Law shall come into full force and effect at the time of passing.

READ a first and second time this 28 day of November, 2022.

READ a third time and passed this 28 day of November, 2022.

Signed by Mayor Jeff Shaver and Clerk Annette Simonian

INTEGRITY COMMISSIONER SERVICES

This Agreement shall be executed in three (3) original copies dated this 15th day of
December, 2022.

BETWEEN:

THE CORPORATION OF THE TOWNSHIP OF AUGUSTA
3560 County Road 28, Prescott, Ontario, KOE 110
(Hereinafter referred to as the “Township”)

and

CUNNINGHAM SWAN CARTY LITTLE & BONHAM LLP
(Hereinafter referred to as “the Consultant”)

1. WHEREAS, the Township is authorized, pursuant to Subsection 223.3 of the
Municipal Act, 2001 (the Act}, as amended, to appoint an integrity commissioner
(the “Integrity Commissioner”) who has the function to investigate in an
independent and confidential manner, a complaint made to him or her by any
person, as to whether a member of council or a member of a local board has
complied with the Code of Conduct, the Municipal Conflict of Interest Act or other
ethics-related policies, rules or procedures, and to report on the investigation;

2. AND WHEREAS, the Township wishes to retain the Consultant as an
independent Integrity Commissioner for the Township;

3. AND WHEREAS, the Consultant has represented, and the Township is satisfied,
that the Consultant has the skills and abilities necessary to perform the role of
the Integrity Commissioner;

4, NOW THEREFORE, in consideration of the covenants, terms and conditions
contained herein, the Township and the Consultant agree as follows:

Powers and Duties

1. The Township hereby retains and appoints the Consultant as an Integrity
Commissioner for the Township and the Consultant accepts such appointment
and agrees to carry out the responsibility of the Integrity Commissioner, as more
specifically described in the Statement of Duties and Responsibilities, attached
as Schedule “A” to this Agreement, during the term of this Agreement.

2. The Integrity Commissioner shall have all of the powers set out in Section 223.1
to 223.8 of the Act, as amended from time to time.

Term of Agreement

3. The Consultant’s appointment pursuant to this Agreement is effective on January
1, 2023 for the Township and will continue for a period of four (4) years, ending
on December 31, 2026 unless terminated earlier in accordance with this clause:

a. The Township may be released from the Agreement at any time, with 30
days written notice.

b. The Consultant shall provide thirty (30) days written notice to the
Township of his intention to resign as the Township’s Iintegrity
Commissioner and his resignation shall only be effective at the expiry of
the notice period.

Records

4. All records are the property of the Township, and the records should be
submitted to the Clerk for the Township upon termination of the contract, with the
exception of any materials that must remain confidential in accordance with
applicable law.

Renewal

5. The Consultant’s appointment pursuant to this Agreement may be renewed for a
further four (4) years, on the same terms and on the mutual agreement of the
Consultant and the Township.

Compensation

6. The Consultant will not require an annual retainer and will provide services on an
as needed basis.

7. The Township agrees to pay to the Consultant an hourly fee of Two Hundred and
Ninety-Five Dollars ($295.00) per hour, plus applicable taxes, during such time .
that the Consultant is actively carrying out his duties pursuant to this Agreement.
The Consultant shall provide the Township with a monthly invoice detailing the
hours worked and expenses incurred for the period in question and the Township
agrees to pay such invoices within thirty (30) days of the receipt thereof.

8. The Township agrees to reimburse the Consultant for all reasonable expenses
and disbursements incurred by the Consultant which are necessary to enable the
Consultant to perform his duties pursuant to this Agreement. All such expenses
must be supported by appropriate receipts.

Consultant Status

9. In performing his duties and responsibilities as Integrity Commissioner pursuant
to this Agreement, it is recognized that the Consultant is independent of the
Township’s administration and shall report directly to the Township’s Council.

10. The Consultant acknowledges that he is an independent contractor and shall not
be deemed an employee of the Township, for any purpose. The Consultant
further acknowledges that, as an independent contractor, he will not be entitled to
any employment-related benefit, including such benefits that are applicable to
employees of the Township.

11.In light of the Consultant’s status as an independent contractor, the Township
shall have no responsibility whatsoever with regard to any income taxes or any
other remittances which may be payable by the Consultant on the fees paid
under this Agreement. The Township assumes no obligation or liability as
between the Parties to deduct or remit any statutory or government remittances.

Confidential Information

12. The Consultant acknowledges that the Township is an institution for the purposes
of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPAY.
Accordingly, the Consultant undertakes not to disclose information subject to the
MFIPPA except as may be necessary in the proper discharge of his duties and
responsibilities pursuant to the terms of this Agreement and in accordance with
the MFIPPA.

13. This Article shall survive the termination of this Agreement.

Delegation

14.In the event that more than one complaint is made at any time requiring more
than one investigation or a conflict of interest arises and the Consultant
determines it to be necessary to delegate some or all of his powers and duties,
then he may do so in writing to any person other than a Member of Council,
provided that the person to whom such a delegation is made possesses the
requisite skills and abilities and agrees in writing to be governed by the same
duties of confidentiality as the Consultant and to abide by the terms and
conditions of this Agreement. The Consultant shall not assign or sublet the
whole or any part of this Agreement without the prior written consent of the
Township.

Insurance

15. The Consultant shall, at its expense, obtain and keep in force during the term of
this Agreement, Comprehensive General Liability insurance satisfactory to the
Township, including the following:

a. Issued on an occurrence basis for an amount of not less than $2,000,000
per occurrence / $2,000,000 annual aggregate for any negligent acts or
omissions by the vendor relating to its obligations under this
Agreement. Such insurance shall include, but is not limited to bodily injury
and property damage including loss of use; personal & advertising injury;
contractual liability; premises, property & operations; non-owned
automobile; broad form property damage; owners & contractors protective;
occurrence property damage; products & completed operations;
employees as Additional Insured(s); contingent employers liability; tenants
legal liability; cross liability and severability of interest clause. Such
insurance shall not contain a failure to perform exclusion.

b. The Consultant shall also, at its expense, obtain and keep in force during
the term of this Agreement errors and omissions insurance satisfactory to
the Township in an amount of at least $5,000,000.

16. The Consultant is required to submit insurance documents listing all coverages
and amounts as indicated, in a form satisfactory to the Township, upon the
signing of the Agreement.

Indemnity

17. The Township hereby agrees to indemnify and save harmless the Consultant and
his delegates from and against any and all liabilities, losses, expenses, costs
(including legal costs), demands, damages, suits, judgments, penalties,
expenses and liabilities of any kind or nature whatsoever arising out of the
carrying out by the Consultant and his delegates in good faith of their duties and
responsibilities under this Agreement including, but not limited to, any alleged
breach of this Agreement, any procedural defect or other breach of the relevant
statutory provisions.

18. The consultant shall indemnify and hold the Township harmless from and against
any alleged breach of this Agreement, any procedural defect or other breach of
the relevant statutory provisions. Further, this indemnity shail hold the Township
harmless from and against any liability, loss, claims, demands, costs (including
legal costs), damages, suits, judgments, penalties, and expenses, including
reasonable legal fees, occasioned wholly or in part by any negligence, acts or
omissions whether willful or otherwise by the consultant, their agents, officers,
employees or other persons for whom the consultant is legally responsible.

In the event of any dispute with respect to the payment of the invoices, or any
other matter in dispute which cannot otherwise be resolved between the
Consultant and the Township, the Consultant and the Township hereby agree to
submit the matter to an impartial arbitrator under the Arbitrations Act, whose
decision shall be final and binding. in the event that a matter is referred to an
arbiter under this Article, the Township and the Consultant agree to equally share
the cost of the arbiter and any related expenses.

19. This Article shall survive termination of this Agreement.

General Provisions

20. This Agreement shall be governed by and construed exclusively in accordance
with the laws of the province of Ontario.

21.If any provision of this Agreement is declared to be void or unenforceable, such
provision shall be deemed to be separate from the remainder of this Agreement
to the extent of the particular circumstances giving rise to such declaration, and
such provision as it applies to other persons and circumstances and the
remaining terms and conditions of this Agreement shall remain in full force and
effect

22.This Agreement, along with the attached Schedule(s), constitutes the entire
agreement between the Parties and supersedes all previous negotiations,
understandings and agreement, whether verbal or written, with respect to any
matters referred to in this Agreement.

23. This Agreement shall ensure to the benefit of, and be binding on, the Parties and
their successors and assigns.

The Parties have executed this Agreement this 15th day of December, 2022.

THE TOWNSHIP

THE CORPORATION OF THE TOWNSHIP OF AUGUSTA

Signed by Annette Simonian, Clerk on December 13, 2022 and Jeff Shaver, Mayor on December 15, 2022.

“We have the authority to bind the Corporation”

CONSULTANT

Cunningham Swan Carty Little & Bonham LLP

Signed by Tony Fleming, Partner on December 20, 2022.  Witnessed by Mercedes Johnson, Legal Assistant on December 20, 2022.

SCHEDULE “A”

Statement of Duties and Responsibilities

The duties of the Integrity Commissioner shall be:

Education and Advice

1. To provide advice, education, and training on the Council Code of Conduct to
Members of Council and those to whom the Code applies, either collectively or
individually, for Members of Council.

2. To provide advice, education, and training on the Code of Conduct for Local Boards (if
applicable) to the Members of the Local Board and those to whom the Code applies,
either collectively or individually, for Members of Local Boards.

3. To provide advice and opinions to Members of Council and those to whom the Code
applies, either collectively or individually, with respect to the Municipal Conflict of
Interest Act, the Code of Conduct and other procedures, rules and policies of the
Municipalities governing ethical behaviour.

4. To provide advice and opinions to the Chair, Members of Local Boards and those to
whom the Code applies, either collectively or individually, with respect to the Municipal
Conflict of Interest Act, the Code of Conduct and other procedures, rules and policies
of the Municipalities governing ethical behaviour.

5. To provide educational information to the Municipalities and the public about the
municipality’s codes of conduct for members of council and members of local boards (if
applicable), and about the Municipal Conflict of Interest Act.

6. To develop policies and procedures for the Office of the Integrity Commissioner, and to
review these on an annual basis.

7. To review the Code of Conduct for Members of Council and the Code of Conduct for
Members of Local Boards (if applicable) and any related policies and procedures, as
required, and to make recommendations for any needed changes in respect thereof;

8. To assist with the creation of a Council-Staff Relations Policy.

9. To assist in confirming the list of applicable local boards of the Municipalities.

Investigations

10. in accordance with the Code of Conduct for Members of Council and the Code of
Conduct for Members of Local Boards (if applicable), other applicable ethics-related
policies, rules or procedures and the policies and procedures for conducting
investigations, to engage in dispute resolution activities as deemed appropriate in
advance of or as part of any investigation.

11. In conducting any investigations under this Agreement, to have regard to the
importance of:

a. the investigator’s independence and impartiality;
b. confidentiality with respect to the investigator’s activities; and
c. the credibility of the investigator’s investigative process;

12. To conduct investigations from time to time upon receipt of a request for investigation
(a “Request”) in respect of complaints and alleged breaches of the Code of Conduct for
Members of Council and the Code of Conduct for Members of Local Boards (if
applicable), or other applicable ethics-related policies, rules or procedures and to
provide recommendations based on the outcome of the investigation;

13. To proceed without undue delay and with due diligence to investigate a Request and to
report to the Council of the affected Municipality within a reasonable period of time;

14. To conduct each investigation in private and to not disclose the identity of the
complainant to any person/body unless written authorization to do so is obtained from
the complainant;

15. To hear or obtain information from such persons as the Integrity Commission thinks fit
and to make such inquiries as he/she thinks fit;

16. To provide an opportunity to the affected municipality or any person that may be
adversely affected by a proposed report of the Integrity Commissioner, the opportunity
to make representations respecting such report or recommendation;

17. To preserve confidentiality and secrecy with respect to all matters that come to his or
her knowledge in the course of performing duties hereunder, save and except
disclosure of such matters as in the Integrity Commissioner’s opinion ought to be
disclosed in order to establish grounds for his/her conclusions and recommendations;

18. After making an investigation into an alleged breach of the Council Code of the Conduct, Integrity Commissioner shall render his/her opinion as to whether or not a member
of Council has contravened the Council Code of Conduct and, if so, recommend to the
Council of the affected municipality any appropriate sanction(s) or remedial action(s};

19. After making an investigation into an alleged breach of the Code of Conduct for Local
Boards (if applicable), the Integrity Commissioner shall render his/her opinion as to
whether or not a member of Council has contravened the Council Code of Conduct
and, if so, recommend to the Local Board any appropriate sanction(s) or remedial
action(s);

20. After making an investigation into an alleged breach of the Municipal Conflict of Interest
Act, the Integrity Commissioner shall render an opinion as to whether or not a Member
of Council or a Member of a Local Board has contravened the Act, and if so whether
any sanction or further action is recommended;